Associated Architects UK Limited
Effective Date: August 2026
Introduction
This notice explains how Associated Architects processes personal data relating to:
It reflects processing activities described in the company’s GDPR policy and current professional practice. If you apply for a job via this website, please refer to our Recruitment Privacy Notice.
Data Controller
Associated Architects UK Limited The Mailbox
Birmingham
West Midlands
Telephone: +44 (0)121 233 6600
Email and Privacy Enquiries: mail@associated-architects.co.uk with the topic ‘FOA Director of Data and Privacy’.
James Hall, Director, oversees compliance with data protection laws and our related policies.
Information We Collect
Information You Provide
Information Collected Automatically
Purposes of Processing
We use personal data to:
Lawful Bases
We process personal data only where a lawful basis applies. We rely on:
where applicable.
Analytics
We use website analytics tools to understand how visitors interact with our website and to improve user experience. Analytics data is aggregated wherever possible and used for reporting and website optimisation.
Cookies
What Are Cookies?
Cookies are small data files stored on your device when visiting a website.
Types of Cookies We Use:
Strictly Necessary Cookies
Required for:
These cannot be disabled.
Analytics Cookies
Used to:
Functional Cookies
Used to remember preferences and settings.
Third-Party Cookies
In some cases, we may use cookies provided by trusted third parties, for example to support website analytics. Where third-party cookies are used, they will be subject to appropriate safeguards and, where required, your consent.
Managing Cookies
Visitors may:
Browser settings can also be used to control cookies
Data Sharing
We may share personal data with:
We do not sell personal data.
Data Retention
Website enquiry information is generally retained for up to two years unless ongoing business discussions require longer retention.
Your Rights
Under the UK GDPR, you have the right to:
To exercise your rights requests should be submitted to the data controller above.
Social Media
Social Media Interactions
Associated Architects maintains a presence on social media platforms including LinkedIn, Instagram and other professional or industry-related channels from time to time.
When you interact with our social media pages, such as by following our accounts, liking or reacting to content, commenting on posts, sharing content, sending direct messages or tagging us in posts, we may receive personal information relating to your interaction. This may include your name, username, profile information, comments, messages and any other information you choose to make available through the relevant platform.
We use this information to:
Our lawful basis for processing this information is generally our legitimate interests in promoting and developing our business, maintaining professional relationships and responding to enquiries. Where required by law, we will obtain your consent before using your information for specific purposes.
Please note that social media platforms operate independently of Associated Architects and are responsible for their own data processing activities. Your use of those platforms is subject to their respective privacy notices and terms of service. We encourage you to review the privacy policies of any social media platforms you use.
If you contact us through social media, we recommend that you do not share confidential, sensitive or special category personal data through public posts or messaging functions.
Any personal data collected through social media interactions will be retained only for as long as necessary for the relevant purpose and in accordance with our data retention practices.
Complaints
You may contact us directly or complain to:
Information Commissioner’s Office
www.ico.org.uk
0303 123 1113
Associated Architects UK Limited
Effective Date: August 2026
Introduction
This notice explains how Associated Architects processes personal data relating to:
It reflects processing activities described in the company’s GDPR policy and current professional practice.
Data Controller
Associated Architects UK Limited The Mailbox
Birmingham
West Midlands
Telephone: +44 (0)121 233 6600
Email and Privacy Enquiries: mail@associated-architects.co.uk with the topic ‘FOA Director of Data and Privacy’.
James Hall, Director, oversees compliance with data protection laws and our related policies.
Personal Information We Collect
Application Information
Employment Information
Recruitment Information
Right-to-Work Information
Equal Opportunities Information
Where volunteered or collected separately, we may process:
Such information is never used in recruitment decision making.
Purposes of Processing
We process information to:
Lawful Basis
We process personal data only where a lawful basis applies. We process recruitment data because:
Special Category Data
Where special category data is processed we rely upon UK GDPR conditions relating to:
Criminal Records
Where a role requires criminal background screening, criminal conviction information will only be processed where legally permitted and proportionate.
Data Sharing
We may share information with:
Data Retention
Unsuccessful Applicants
Application records are generally retained for up to 12 months after completion of recruitment.
Successful Applicants
Relevant information becomes part of the individual’s employment record.
International Transfers
Some of our suppliers may process personal data outside the United Kingdom.
Whenever personal data is transferred internationally, we ensure that appropriate safeguards are implemented, including:
You may request further information on the specific safeguards used.
Security
We maintain appropriate technical and organisational security measures including:
Your Rights
Under the UK GDPR, you have the right to:
To exercise your rights requests should be submitted to the data controller above.
Automated Decision-Making
Associated Architects does not make decisions based solely on automated processing, including profiling, where such decisions would produce legal effects or similarly significant effects on individuals.
Complaints
You may contact us directly or complain to:
Information Commissioner’s Office
www.ico.org.uk
0303 123 1113
Associated Architects UK Limited
Effective Date: August 2026
Introduction
This notice explains how Associated Architects processes personal data relating to:
It applies whenever you engage with Associated Architects in a professional or business capacity. It reflects processing activities described in the company’s GDPR policy and current professional practice.
Data Controller
Associated Architects UK Limited The Mailbox
Birmingham
West Midlands
Telephone: +44 (0)121 233 6600
Email and Privacy Enquiries: mail@associated-architects.co.uk with the topic ‘FOA Director of Data and Privacy’.
James Hall, Director, oversees compliance with data protection laws and our related policies.
Personal Information We Collect
We may process:
Contact Information
Professional Information
Project Information
Event Information
Purposes of Processing
We process information to:
Lawful Bases
We process personal data only where a lawful basis applies. Processing is necessary for:
Where marketing consent is required, we will obtain and record that consent.
Marketing Communications
We may distribute:
Recipients may opt out at any time.
Data Sharing
We may share information with:
Any sharing is limited to what is necessary for the relevant purpose.
International Transfers
Some of our suppliers may process personal data outside the United Kingdom.
Whenever personal data is transferred internationally, we ensure that appropriate safeguards are implemented, including:
You may request further information on the specific safeguards used.
Data Retention
As an architectural practice, project information may need to be retained for extended periods to meet contractual, professional and legal obligations.
Typical retention periods are:
Security
We maintain appropriate technical and organisational security measures including:
Your Rights
Under the UK GDPR, you have the right to:
To exercise your rights requests should be submitted to the data controller above.
Automated Decision-Making
Associated Architects does not make decisions based solely on automated processing, including profiling, where such decisions would produce legal effects or similarly significant effects on individuals.
Complaints
You may contact us directly or complain to:
Information Commissioner’s Office
www.ico.org.uk
0303 123 1113
Associated Architects is committed to preventing modern slavery and human trafficking in all its forms within our business operations and supply chains. Although we are below the legal threshold to require a policy under the Modern Slavery Act 2015, we have adopted this policy which outlines our commitment to ensuring that slavery and human trafficking are not present in any part of our business.
Associated Architects acknowledges its responsibility to take proactive steps to prevent modern slavery and human trafficking. We are committed to:
Conducting regular assessments to identify and assess potential risks of modern slavery and human trafficking in our supply chains.
Taking necessary steps to mitigate and manage these risks effectively.
Raising awareness and providing training to our employees to recognise and respond to signs of modern slavery.
Collaborating with our suppliers, contractors, and business partners to promote ethical practices.
Encouraging transparency and accountability throughout our supply chains.
Responsibilities
The Board of Directors is responsible for:
Approving and reviewing this Modern Slavery Policy annually.
Ensuring that adequate resources are allocated to effectively implement and monitor this policy.
Ensuring that employees are aware of this policy and receive relevant training.
Overseeing risk assessments and taking appropriate action to address identified risks.
Implementing and enforcing the policy throughout the organisation.
Encouraging reporting of any concerns related to modern slavery or human trafficking.
Employees are responsible for:
Familiarising themselves with this policy.
Reporting any concerns related to modern slavery or human trafficking promptly.
Due Diligence and Risk Assessment
Associated Architects will conduct regular risk assessments to identify areas within our operations and supply chains that may be vulnerable to modern slavery or human trafficking.
We will assess the nature and extent of our exposure to potential risks and take appropriate actions to mitigate these risks, including reviewing and auditing our suppliers’ compliance with ethical standards.
Training
We will provide training to our employees to ensure that they are aware of the risks of modern slavery and human trafficking and are equipped to report any suspicions or concerns.
Reporting Mechanisms
We encourage employees, suppliers, and other stakeholders to report any concerns related to modern slavery or human trafficking within our business or supply chains. Reports can be made to any Director.
Review and Continuous Improvement
This policy will be reviewed annually by the Board of Directors to ensure its effectiveness and relevance. Necessary updates and improvements will be made as required.
Conclusion
Associated Architects is committed to maintaining the highest ethical standards in our operations and supply chains. We are dedicated to preventing modern slavery and human trafficking and will take appropriate measures to achieve this goal.
Warren Jukes – Managing Director
Associated Architects
The Carbon Reduction Report is lead by the Green Team Working Group, which is made up of representatives at all levels from across the practice’s teams and offices.
The Team are dedicated to developing the Practice’s sustainability ethos, whether that be in the buildings we design or the way in which the Practice operates.
This report, published annually, details the initiatives we have undertaken towards achieving Carbon Neutral Status, Net Zero emissions and the objectives set out in our Environmental Policy.
Click on the link to the right to download the full report PDF.
